GTEC Training Limited (GTEC) specialises in the provision of Electrical, Renewable, DEA, OFTEC and training along with specifically tailored training programs, as well as offering IT solutions and many other bespoke services within the building service industry Note: In this notice the use of; we, our, us is to be read as meaning GTEC.
To comply with qualification regulatory or accreditation requirements and for our own legitimate business interests we collect and retain personal data and information relating to the managed learning programme or qualification for which learners have applied for and been registered to undertake.
We also collect and retain personal data relating to those persons who have taught, examined, assessed or quality assured the learning and qualification processes.
We collect and retain personal data and information on the people we employ.
We are committed to providing the highest standards of protecting personal data and information in accordance with the requirements of the GDPR.
This privacy notice sets out how we use and protect any data and information that is provided to us via an Application Form or qualification examination and assessment documentation and or results or where provided by the learner directly.
Any personal data provided to us will only be used by us in accordance with this privacy notice and Data Privacy Law.
We may change this notice from time to time by updating this page.
We advise checking that page from time to time to review any changes we may have made. We are a Data Controller in accordance with the GDPR.
Our manager responsible for GDPR compliance can be contacted at email@example.com
We will hold personal data and information securely and only designated staff will have access to it.
We will not retain personal data where it is no longer needed by us, at which time it will be securely destroyed. The personal data retention periods are set out in the tables below. We will securely destroy personal data in accordance with the data retention periods as soon as is practicable after the data retention period has expired.
Personal data will be stored securely either in paper or electronic formats by us.
Paper records containing personal data and information is securely stored in suitable facilities within the offices of GTEC Training Ltd.
Electronic records containing personal data and information will be securely stored in the UK either on:
We collect and use your personal information by using cookies on our website.
We may collect, store and otherwise process the following personal information:
We may process special categories of data.
The EU General Data Protection Regulation (“GDPR”) recognises certain categories of personal information as sensitive and therefore requiring more protection, for example information about learner health, ethnicity and religious beliefs.
In certain situations, GTEC may collect and or use these special categories of data (for example, information on learners medical conditions so that we can make arrangements for reasonable adjustments and or special considerations). We will only process these special categories of data if there is a valid reason for doing so and where the GDPR allows.
Personal information, however provided to us, will be used for the purposes specified in this Notice. In particular, we may use personal information:
The organisations with which we share personal data with or may provide or permit access to personal data include but is not limited to:
The transfer of paper based personal data and information between our Awarding bodies and us takes place using the postal system i.e. Royal Mail or private courier service using standard or registered postage.
The transfer of electronic data and information between our Awarding Bodies and us is by either electronic mail or a secure share filing system.
Personal data and information may be shared with the organisations listed in the ‘Data Shared With’ column in the tables below.
Personal data will not be shared with, sold to or used by any other organisations or for any other purpose than for which it was provided.
Our compliance manager can advise you of the personal data we hold about you, receive requests to rectify any incorrect personal data about you or request that we erase your personal information. The erasure of your personal information may be subject to contractual or legal restrictions and we may not be able to comply with this request. Where we are unable to comply with a request to erase your personal information we will provide you the reason why we are unable to do so.
The GDPR requires us to rely on one or more lawful bases to use your personal information. We consider the grounds listed below to be relevant:
The GDPR allows us to collect and process your personal information if it is reasonably necessary to achieve our or others’ legitimate interests (as long as that processing is fair, balanced and does not unduly impact your rights as an individual).
In broad terms, our “legitimate interests” means the interests of running of GTEC as a commercial entity and ensuring that appropriate levels of certified awards are granted to learners in line with our standards.
When we process your personal information to achieve such legitimate interests, we consider and balance any potential impact on you (both positive and negative), and on your rights under data protection laws. We will not use your personal information for activities where our interests are overridden by the impact on you, for example where use would be excessively intrusive (unless, for instance, we are otherwise required or permitted to by law).
The lawful basis for us collecting holding personal data and information is either one of a legitimate interest, a contract between us or we have a legal duty to collect and retain the data.
1.1 Learner personal data which maybe held by us (Table 1)
The purpose of us keeping learner personal data and the legal basis for doing so for an unlimited time is to enable:
The purpose of us keeping learner personal data and the legal basis for doing so for a limited time is to enable us:
1.2 Personal Data of Teachers, Assessors and Internal Verifiers which maybe held by us (Table 2)
The purpose of us keeping personal data and the legal basis for doing so of Teachers, Assessors and Internal Verifiers for an unlimited time is to enable:
The purpose of us keeping personal data and the legal basis for doing so of Teachers, Assessors and Internal Verifiers for a limited time is to enable:
Individuals have the right to object to our use of their personal data, or to ask us to delete, remove, or stop using personal data if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.
There may be legal or other official reasons why we need to keep or use personal data. But please tell us if you think that we should not be using it.
We may sometimes be able to restrict the use of personal data. This means that it can only be used for certain things, such as legal claims or to exercise legal rights. In this situation, we would not use or share personal data in other ways while it is restricted.
Individuals can ask us to restrict the use of their personal information if:
If you want to object to how we use personal data, or request that we delete it or restrict how we use it or, please contact us.
Please let us know if you are dissatisfied with how we have used your personal data. You can contact us by email or post at the address published in the Contact Us section of the website.
If you remain dissatisfied with our response to you, you have the right to make a complaint to the Information Commissioner’s Office. https://ico.org.uk/
GTEC specialises in the provision of Electrical, Renewable, DEA, OFTEC and training along with specifically tailored training programs, as well as offering IT solutions and many other bespoke services within the building service industry.